Overview

There are lots of corporate travel companies out there, which is why we know we have to be different. Many of our clients say we are refreshing to work with and unique in our proposition:

  • An integrated, one-stop-shop facility for all of your travel requirements.
  • A vendor neutral approach so we always recommend the most effective route for every traveller rather than pushing any particular mode of transport or provider.
  • The smartest team of agents who work hard and go the extra mile to get you the best options and look after you.

Essential Services

Dedicated travel team

This team typically looks after journeys and planning; booking and ticket issuing; e-tineraries; travel app live updates and alerts; executive profiling; visa and passport services.

Travel planning & e-tineraries

No matter how simple or complex a journey, we will plan out and create e-tineraries that are based on the smartest route for your requirements and budget.

Journey assessment and savings programmes

We will work with your teams advising on the most cost effective means of travel, best ticketing and fare options. Furthermore, we will work to maximise the benefits of all trade and flyer savings and rewards.

Supplier review and contract negotiation

Often businesses don’t have time to review and negotiate their frequent travel partners – we will do this continually as part of our service and can add new partners where appropriate.

Air & rail ticketing

Our agents will intelligently ticket every trip at the best time and for the best price possible. We have access to the best fares through being members of the strongest buying groups around the world and know all the tricks around booking and ticketing intelligently.

Road – passenger and despatch

Road is often more expensive than rail and public transport but where it is appropriate we will book and manage the smartest routes with one or more of our ground transportation partners. If your business requires despatch services, we can also manage this for you through your own supplier or one of our preferred suppliers.

Helicopters, private jets, charters, boats and yachts

Whatever it takes we work with the best, and surprisingly cost effective operators in the business.
We have access to many flights or vessels that maybe returning to base empty and can often provide a much more affordable service.

Hotel and accommodation bookings

Whether your business is looking for budget accommodation for frequent trips or luxury options for VIPs (and often a combination of the two), we can get access to fantastic prices and exclusive offers. From B&Bs to the leading hotels of the world, we either have or will build a personal relationship with your preferred partners and ensure that your team get the best prices and experience. We also regularly get our clients upgraded at no charge due to our strong relationships with hotels and accommodation partners. And we get access to some pretty exclusive options too.

Contingency planning and travel

At some time or another, a flight or train will be cancelled, delayed or unavailable when it’s business critical. When you have to be somewhere no matter what, we will do all of the contingency planning and provide you with options to get there. This has sometimes included chartering private planes which we have done at a highly competitive price. And other times a combination of other modes of transport.

Events planning and logistics

Essential is highly experienced at managing travel for small and large scale events. From international board meetings to new product launches and London Fashion Week, we can take care of everything from getting people there to accommodation and more. Read more about our events services.

Visa & passport services

As part of our duties we will monitor all of your personnel’s visas and passports so that everything is in place and/or renewed in time for all trips.

CO2 assessment, tracking and reporting

Whether you would simply like to be more responsible than you have been or if you need to meet exacting requirements, Essential can calculate your current CO2 impact and help you to reduce this going forwards. We provide detailed reports for every journey and can also help with offset schemes where it is not possible to reduce impact.

Financial reporting

We believe in transparent reporting and invoicing and have a team dedicated to generating accurate data, reports and invoices linked to purchase orders, cost centres and any other requirements. In some of our clients, travel is their number three spend after people and offices and its vital to know exactly where spend is going and be able to identify any areas for cost improvement on an ongoing basis.